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ACCOUNTS PAYABLE SPECIALIST (ACCOUNTING)

Company: City of San Angelo Texas
Location: San Angelo
Posted on: March 15, 2020

Job Description:

GENERAL PURPOSE: Responsible for the daily duties and tasks associated with the City's Accounts Payable function, including processing and monitoring payments and expenditures, working with vendors, communicating with suppliers, assisting the departments with functions relative to payments; reconciles and maintains accounts payable general ledger account; performs year-end processing and reporting functions; processes accounts payable checks; creates and maintains vendor files; prepares and maintains a variety of financial records and reports; and performs other related duties as assigned.DUTIES: Maintains and ensures the accuracy of the City's Accounts Payable records. Compiles, prepares, and posts electric bill, long distance telephone, and gasoline charges for all City departments. Performs month-end closing in relation to Accounts Payable. Prepares and submits various financial reports pertaining to sales tax, State Court costs, time payment fees, and/or 1099 vendor reports. Performs a variety of accounts payable functions; processes accounts payable checks; reconciles check reports in preparation for positive pay electronic filing; prepares manual checks as required. Conducts research regarding returned accounts payable checks; verifies mailing addresses and forwards checks to vendors; coordinates stop payments and/or reissues checks as necessary. Sets up new vendors in the City's automated financial system; updates and maintains vendor files. Inputs payment requests from City departments for travel, workers' compensation, mileage reimbursement, and refunds; assists in processing invoices for payment as required. Responds to inquiries from City departments and personnel regarding requisition and/or invoice matters. Reconciles processed work by verifying entries and comparing system reports to balances. Resolves purchase order, contract, invoice, or payment discrepancies and documentation. Verifies that transactions comply with financial policies and procedures. Manage the weekly check issue and obtain applicable signatures.MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and five years general accounting/bookkeeping experience; or an equivalent combination of education and experience. Must possess a valid driver license with a good driving record. Required Knowledge of: Finance operations, policies, and procedures. Principles of accounting and bookkeeping. Accounts payable principles and processes. Regulations governing municipal accounting activities. Financial records management principles and standards. Accounting/finance records, reports, and documentation. Required Skill in: Coordinating and performing a variety of technical accounting functions. Compiling, analyzing, posting, and reconciling financial data. Performing accurate data entry, updating, and maintaining accounting records. Preparing various types of financial reports relative to area of assignment. Responding to accounting inquiries and requests from City departments. Establishing and maintaining cooperative working relationships with other staff, City departments, vendors, and the general public. Physical Demands and Work Environment: Work is performed in a standard office environment.Job postings may be withdrawn at any time at direction of the City Manager.

Keywords: City of San Angelo Texas, San Angelo , ACCOUNTS PAYABLE SPECIALIST (ACCOUNTING), Accounting, Auditing , San Angelo, Texas

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