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Office Coordinator II

Company: Angelo State University
Location: San Angelo
Posted on: July 3, 2019

Job Description:

Posting Details Position Information Job Title Office Coordinator II Position Number 997084 Department College of Health & Human Services Salary $27,237 - $31,229 Job Summary/Description Under minimum supervision, performs office management duties of moderate difficulty for the Laura Bush Institute for Women's Health (LWBIWH) including the LWBIWH Mammogram Program. Responsibilities include, but are not limited to, preparing correspondence; filing; creating requisitions; ordering and managing supplies; proofreading documents; scheduling appointments; Banner input; processing travel transactions; managing advisory board meeting agendas, minutes, etc. Assists Community Outreach Director with planning and executing LWBIWH events. Assists the Program Manager and Community Health Worker for the LWBIWH Mammogram program, processing client files, scheduling client appointments, maintaining client databases, and participating in community outreach activities. Maintains LWBIWH website. Typical Duties/Job Duties 1. Greets students, faculty, mammogram clients and general public in professional and courteous manner, whether in person or over the phone; routes calls, takes messages; assists office visitors with questions, problems, directing them to appropriate areas if necessary. 2. Accounting of Various Budgets - Create and maintain spreadsheets for various accounts; track encumbrances and travel expenditures, as well as ProCard purchases; prepare reimbursement forms and perform account reconciliations. 3. Create and maintain files on current and former mammogram clients ensuring record confidentiality. Assists with project database entry. 4. Maintain office supply inventories, arrange for facilities assistance when needed, knowledge of basic copier maintenance. 5. Performs other related duties as needed. Knowledge, Skills and Abilities Knowledge of secretarial, clerical, and general office procedures and practices including managing files/records, copier and various computer equipment and software (MS Word, Excel, Outlook, Access, Banner, etc); Knowledge of grammar, spelling and punctuation; Knowledge of basic accounting practices; Ability to perform work requiring accuracy and attention to detail, and to perform those tasks with frequent interruptions and minimum supervision in a timely manner; Skilled in written and oral communication; Skilled in interpersonal relationships; Ability to demonstrate enthusiasm, competence, and resourcefulness; ability to work well either independently or as part of a team balancing multiple projects; ability to be proactive, take initiative, remain flexible, and meet deadlines. Skilled in delivery of excellent customer service by phone and in person; skilled in the operation of personal computers; skilled in oral and written communication; skilled in interpersonal relations. Minimum Qualifications A high school diploma or GED certificate is required. Preferred Qualifications Bachelor's degree and proficiency in Spanish preferred. At least one year experience in community outreach preferred. Physical Requirements EEO Statement Angelo State University is an equal opportunity employer and is committed to promoting and ensuring equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at . Posting Detail Information Posting Number S219P Open Date 06/19/2019 Close Date Desired Start Date Review Start Date Open Until Filled Yes Special Instructions to Applicants Required Number of References Supplemental Questions Required fields are indicated with an asterisk (). Documents Needed To Apply Required Documents Resume List of References Optional Documents Other

Keywords: Angelo State University, San Angelo , Office Coordinator II, Administration, Clerical , San Angelo, Texas

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