Administrative Asst I
Company: Health & Human Services Comm
Posted on: June 12, 2021
Administrative Asst I
Administrative Assistant I works under the supervision of the
Settlement Agreement Coordinator (SAC) to provide support for
settlement agreement activities. The Administrative Assistant I
will also be a support to the dental clinic and pharmacy department
and others, as needed. The Administrative Assistant I must
demonstrate an intermediate level of proficiency in all Microsoft
Office applications, including Word, Outlook, Excel, and Adobe,
(skill assessment will be held at interview). This position
performs administrative duties to include, but not limited to:
utilizes common office equipment and computer applications to
include but not limited to compose notes, minutes, modify
documents, policies, reports, documents, data entry and creating
spreadsheets, graphs, and maintaining data and information. The
assistant will maintain sanitation of all required areas. The
Administrative Assistant I will maintain and manage a comprehensive
filing system that supports all required departmental and requested
documentation. This position answers multi-line telephones, routes
calls to appropriate staff, and takes accurate messages. In
addition, assist staff in making travel arrangements, submitting
needed work orders, completing purchase orders, maintaining and
performing appropriate office, janitorial, and other supply stock
activities. This position requires the capability to communicate
effectively with others and work independently. The Administrative
Assistant I must maintain (or attain within the first 90 days of
hire date) a valid Texas drivers license and maintain eligibility
to operate a State-owned vehicle, in addition to be willing and
able to travel, as needed.
Essential Job Functions:
Attends work on a regular basis and may be required to work a
specific shift schedule or, at times, even a rotating schedule,
extended shift and/or overtime in accordance with agency leave
policy and performs other duties as assigned.
Drafts or modifies written correspondence and/or documents; tracks
assessments; completes forms and compiles reports; provides
Routinely utilizes common business software applications, including
Microsoft Outlook, Word, Excel, in addition to Adobe Acrobat, and
Enters data into various Excel spreadsheets; maintains program
records and files for completeness and accuracy for assigned
Complete all travel arrangements; processes purchase orders;
submits work orders.
Commonly transcribes various meetings in real time, as needed.
Organizes shipments of products and supplies of all assigned
departments; sanitize all required areas.
Attends training and completes all other duties as assigned.
Other duties as assigned include but are not limited to actively
participating and/or serving in a supporting role to meet the
agencys obligations for disaster response and/or recovery or
Continuity of Operations (COOP) activation. Such participation may
require an alternate shift pattern assignment and/or
Knowledge Skills Abilities:
Extensive knowledge in performing clerical or administrative
Skilled with utilizing general office equipment and adhering to
general office practices
Intermediate skill level in utilizing common Microsoft Office
programs, software applications, and/or web-based databases.
Skill in establishing and maintaining effective working
Ability to work independently, self-start, organize and prioritize
assignments to meet established deadlines.
Ability to communicate effectively, both verbally and in writing;
interpret and understand program/policy manuals.
Ability to prepare professional documents, reports, and
Registration or Licensure Requirements:
Must possess valid Texas drivers license or obtain it no later than
90 days after hire date. Applicants with an out-of-state drivers
license must provide an original certified driving record from the
state of driving licensure. Eligible driving record required based
on HHSC Fleet Management policy.
Initial Selection Criteria:
A high school diploma or GED.
A valid Texas Drivers License.
Willingness to work days other than Monday through Friday, 8am to
5pm, as needed.
Three years paid work experience providing clerical and/or
administrative support, preferred.
Three years paid work experience drafting professional documents,
reports, e-mails, or presentations utilizing Word, Excel, Outlook,
Power Point and/or, Adobe calendaring/scheduling events, trainings,
and meetings, preferred.
Salary Note: The salary offered will follow HHS starting salary
guidelines which are typically made at or near the minimum of the
Applicants must pass a fingerprint criminal background check,
pre-employment drug screen, and registry checks including the
Client Abuse/Neglect Reporting System (CANRS), Nurse Aide,
Medication Aide and Employee Misconduct and HHS OIG List of
Excluded Individuals/Entities. Males between the ages of 18 25 must
be registered with the Selective Service.
All State Supported Living Center employees are subject to Random
Flexibility in work hours may be required for this position. The
position may be required to work overtime and/or extended
All applicants must be at least 18 years of age to be considered
for employment at a state-operated facility.
All new hire candidates will be required to receive COVID-19
medical screening (nasal test) as part of the due diligence
Military occupation(s) that relate to the initial selection
criteria and registration or licensure requirements for this
position may include, but not limited to: 42A, YN, 0111, 3A1X1. All
active duty military, reservists, guardsmen, and veterans are
encouraged to apply if qualified to fill this position. For more
information see the Texas State Auditors Military Crosswalk at
HHS agencies use E-Verify. You must bring your I-9 documentation
with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA),
HHS agencies will provide reasonable accommodation during the
hiring and selection process for qualified individuals with a
disability. If you need assistance completing the on-line
application, contact the HHS Employee Service Center at
1-888-894-4747. If you are contacted for an interview and need
accommodation to participate in the interview process, please
notify the person scheduling the interview.
Keywords: Health & Human Services Comm, San Angelo , Administrative Asst I, Other , Carlsbad, Texas
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